Meeting Minutes
The Old Lyme Harbor Management Commission
November 13, 2018 Regular Meeting
ATTENDANCE
Regular Members Present: Robert Falaguerra, George Finley, Bill Harris, Teri Lewis (alternate), John MacDonald, Mike Magee, Harry Plaut (ex-officio), Steven Ross
Absent: Mark Beatty (alternate), Robert Doyen, Mike Mackey (ex-officio), Jeff Meinke,
Tom Myer, Richard Shriver (alternate)
Guests: None
Chairman Steven Ross called the meeting to order at 7:01 PM.
Teri Lewis was seated for Bob Doyen.
REPORTS
a. Clerk’s Report: Approval of Minutes
Mike Magee moved to accept the minutes of Meeting October 9, 2018, and Bill Harris seconded the motion. SO VOTED.
b. Correspondence
Budget Worksheet 2018 – 2019 was reviewed. The same amount will be requested by this Commission for Fiscal Year 2019-20.
c. Treasurer’s Report: Approval of Report for October 2018
Bill Harris presented the Treasurer’s Report for October 2018.
Beginning Balance: $25,600.29, Interest / Dividends: $27.40, Receipts: $1,425.00, Disbursements: $307.88, Ending Balance: $26,744.81. The Treasurer’s Report was accepted.
d. Matters Relevant to the HMC at the State Level
Nothing new to report on the HMC at the State Level. Steven Ross stated as an FYI that the DEEP is holding an informational meeting tonight at Avery Point regarding a National Estuarine Research Reserve (NERR) for Long Island Sound. Information can be found on their website.
e. Rules of Review for Executive Sessions
Commission members were reminded of the rules for Executive Sessions that Bonnie Reemsnyder had sent out. This had been emailed to members recently.
APPLICATIONS FOR DOCKS
There were no applications.
CURRENT BUSINESS
a. Member Appointments
There are no openings on this Commission at this time. There will be one opening for an Alternate on January 1, 2019 when a present Alternate will replace Bob Doyen as a Regular Member.
b. Pilgrim Landing – Mike Magee
Mike Magee stated that there are no changes to report on. The stump is still there, and Mike will speak with Ed Adanti about taking care of it in the Spring.
c. Dinghy Dock – Mike Mackey
Steven Ross stated that the new rollers with hardware are available and will be replaced when the docks are pulled out of the water.
d. Public Access Site – West Bank of Lt. River and Halls Road
Status of Contract Draft with Docko for the design and permitting of Water Access Project
Steven Ross reviewed the changes that will be made to the contract between the Town and Docko. Steven reported that all changes were simply form. John MacDonald and Steven Ross submitted a list of changes also. Keith Neilson is agreeable, and the contract was revised and in Bonnie’s hands. Bonnie sent the contract to Joe Salvatore for his review and he did get back to Bonnie with suggested changes. Bonnie will speak with Joe again to make sure that all is understood correctly. Steven Ross stated that good progress has been made.
e. Draft of Mooring Inspection Checklist and required procedure - table until 2019
f. Status of Website Review – Teri Lewis
Teri Lewis reported that she had been working with Cathy Frank at Town Hall and as of today the newest versions of documents are on the website and match the forms that are available at Town Hall. More work on the website can be done in the Spring.
COMMITTEE REPORTS
a. Harbor Master Report – Harry Plaut and Mike Mackey
Harry Plaut had nothing new to report.
b. Review draft letter from Harry Plaut to state that mooring related services are performed by his privately-owned company, not as Harbor Master
The Commission reviewed Harry Plaut’s draft of text that would be added to his contracts that are made between his customers and his privately-owned company. There was a discussion about the wording. Harry will add the text to his existing contract and forward the entire contract to the Commissioners within the next week for their review.
Regarding mooring permits, Harry will coordinate with Mike Mackey on who signs off on these and the procedure that works best. Harry spoke of suggested changes he has regarding mooring permits and will send them to Steven Ross to add to the December meeting Agenda.
Steven Ross moved to move Agenda Item under NEW BUSINESS c. to the end of the Agenda. Mike Magee seconded the motion. SO VOTED.
c. Performance review of Harbor Master (Executive Session)
Moved in the Agenda.
NEW BUSINESS
a. Mooring Inspectors – Discuss not requiring insurance certificates and issue of listing qualified inspectors
There was a discussion regarding if this Commission should insist that inspectors have insurance. John MacDonald moved that the HMC will not require insurance certificates of the inspectors who do mooring inspections as part of their business. George Finley seconded the motion. There was further discussion. SO VOTED.
Harry Plaut will follow up with the inspectors to let them know of the Commission’s decision.
b. Report from Kayak Launching and Storage Committee
Committee: Mike Magee (Chairman), Richard Schriver, Jeff Meinke, Terri Lewis and George Finley.
Mike Magee reported on the findings of the Committee to date and reviewed their goals. Some ideas were discussed, and overall the committee members very pleased with the progress to date.
c. Nominations of Officers for 2019 to be voted at the December meeting
The present slate of officers agreed to run for 2019. At the December meeting nominations may be made for any other person wishing to run. Present slate: Steven Ross (Chair), John MacDonald (Vice-Chair), Mike Magee (Secretary) and Bill Harris (Treasurer).
d. 2019 Meeting Schedule
Presently the HMC meets in July, September, October, November, December, March, April, May and June, not meeting in August, January and February. There was a discussion, with the decision that this same schedule will be followed for 2019, but if it is agreed that a February meeting is necessary, it will be added as a Special Meeting. Mary Ellen Garbarino will send the schedule to members and to the Town Hall.
PUBLIC COMMENT – None
Steven Ross moved to go into Executive Session at 8:28 PM. Robert Falaguerra seconded the motion. The purpose of the meeting was to discuss a personnel matter regarding past performance of Harbormaster Harry Plaut. Harry Plaut was excused from this meeting. In attendance were: Robert Falaguerra, George Finley, Bill Harris, Teri Lewis, John MacDonald, Mike Magee and Steven Ross.
Steven Ross moved to exit Executive Session at 8:54 PM. Bill Harris seconded the motion. SO VOTED.
ADJOURMENT
Teri Lewis moved and Robert Falaguerra seconded, to adjourn the meeting at 8:57 PM.
SO VOTED.
The next meeting of the HMC will be on December 11, 2018.
Submitted by,
Mary Ellen Garbarino (Clerk)
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